Executive Assistant

Job Summary:

            Provides assistance to the Chief Executive Officer, Chief Financial Officer, and Chief Nursing Officer. Also supports the management team as necessary.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Directly reports to and provides support to CEO, CFO, and CNO.
• Coordinates Medical Staff Credentialing and keeps Medical Staff database updated.
• Acts as the Governing Board Recording Secretary. Writes and prepares minutes of all applicable committee meetings.
• Coordinates Hospital events and activities including reception, charity, and other events.
• Manages the wireless phone plan for the organization and its employees
• In charge of leasing, buying, and scheduling maintenance and repair of most office machines.
• Responsible for the programming and maintenance of organization-wide phone system.
• Works with the marketing team to create attractive and cohesive marketing materials for the organization.
• Maintains a high level of confidentiality with all information given or presented
• Performs other duties as assigned

Required Skills/Abilities

• Proficient in Microsoft Office Suite, including Word, Powerpoint, and Excel
• Proficient in email systems such as Gmail and Outlook.
• Ability to maintain good interpersonal relationships with peers and members of management.
• Demonstrates kindness, courtesy and compassion to all patients, families, providers, coworkers, and visitors at all times.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Associate’s degree or equivalent from two-year college or technical school,
• One year related experience and/or training,
• Or equivalent combination of education and experience.

Physical Requirements:

• Ability to sit for extensive periods of time.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to differentiate between colors and shades of colors