Central Florida’s premier multi-specialty medical group
Comprehensive Employee Benefits such as Educational Reimbursement
CREATION Health employee wellness and lifestyle programs
Positive working climate to support a work life balance
Work Hours/Shift: Mon-Thurs 8am-5pm, Fri 8am-3pm
You Will Be Responsible For:
Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Florida Hospital in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level
Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
May assist with budget tracking, contracts, etc.
What You Will Need:
High School diploma or equivalency
Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
Two years executive office/secretarial work experience
Event planning/coordination experience
The Executive Assistant II provides support and reports to Assistant Vice President, Vice President, or Corporate Responsibility Officer, as assigned, by handling a wide variety of situations involving administrative functions of the office. This individual manages their executive's calendar, meetings, travel and correspondence. The Executive Assistant II composes and types messages, relays confidential information, gathers and interprets information to develop reports and presentations, maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.