JOB SUMMARY: In your rewarding role as Association Operations Manager, you will coordinate, monitor, and evaluate the operation of the Simulation Program. You will oversee all technical and operational aspects of the Simulation Lab and its coordination within the School of Medicine Core Simulation Center. With clinical instructional staff, you also will individually or with the assistance of the area Medical Director/Educational Director develop or facilitate the implementation of educationally sound scenarios for simulation and study, act as an educational expert and/or technical liaison between clinicians and technical staff and perform functions that include but are not limited to review and deploy new simulation and infrastructure technology, conduct simulations, and repair and upgrade equipment necessary for the labs' operations. You also will engage in special projects as assigned.
The Center for Experiential Learning and Assessment (CELA) at Vanderbilt University Medical Center consists of three interrelated domains: human simulation using standardized patients, technical simulation utilizing state-of-the-art mannequins and experiential training using human cadavers. CELA strives for growth, balance, and integration into students' clinical experiences with live patients, achieving this by preserving the highest degree of realism within carefully scripted encounters, dynamic scenarios, and progressively complex anatomical lessons. For additional information, please visit https://cela.mc.vanderbilt.edu/ .
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Manage all operational aspects of CELA, including, but not limited to:
Scheduling: Ensuring adequate scheduling through oversight of Technician and/or Assistants and integrating schedule with all VUMC and specifically UME, GME and CME to allow equipment sharing and/or cadaver sharing.
Marketing: Developing marketing plans with Administrative Assistant, Directors, and marketing professionals as necessary to successfully publicize the Laband CELA for CME and other community-based events, as well as internal marketing to VU/VUMC personnel, faculty and students.
Philanthropy: Work with Directors, Program Coordinators and VU/VUMC Development personnel to seek funding sources for operations, equipment, and project development.
Curriculum Development: Act as educational expert to assist Instructors and Subject Matter Experts in creating educational content for use in simulation; develop scenario algorithms from which to program simulators.
Oversee, and run as necessary, medical simulations.
Train students, educators and staff in lab and simulation techniques.
Conduct and manage (with Directors) lab related research and development.
Create new policies and procedures as needed.
Develop work goals for Labconsistent with institutional and departmental goals and policies.
Plan to achieve goals or establish priorities.
Initiate changes or develop new policies, procedures and/or methods.
Help Lab and its staff to understand, share, and support the vision.
Ensure the most effective operation of Lab through program development, process improvement and coordination of processes across function.
Monitor and coordinate programs and actions.
Supervise all operational and technical aspects of the Lab with responsibility for planning, coordinating and controlling the workflow and procedures.
Coordinate the activities of one or more functions to effect unity of operation.
Adjust work schedules or project priorities to meet emergencies or changing condition.
Provide information to others (oral or written) to explain/clarify problems or issues or requests; meet with other professional/technical personnel to determine causes of a specific problem.
Participate in periodic management meetings to keep top management informed of problems and concerns.
Define and achieve financial targets for Lab operations and/or CELA technology consistent with the departmental financial plan.
Work directly with CELA leadership and staff to maintain financially viable operations.
Plan and communicate budget calendar and process.
Prepare for and attend monthly financial statement meetings along with director/ administrator. Closely monitor revenues and expenditures.
Report findings that occur as part of the analysis process and incidental discoveries to the director or Chief Business Officer.
Exercise judgment and prepare supporting or correcting documentation as deemed appropriate.
Exceed defined service standards for Lab.
Ensure that the service standards established for Lab are met or exceeded.
Monitor performance against service standards.
Use customer satisfaction data to improve systems, processes, and outcomes.
Ensure a safe, satisfying, and enriching environment for employees and provide a qualified, competent staff.
Provide qualified competent staff by tracking projected staffing needs against qualification and competencies of current staff to identify any deficiencies to improve staffing levels.
Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department specific job descriptions, measurable performance standards.
Ensure that staff qualifications are consistent with job responsibilities. Verify for each employee or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and hospital policy, that the individual is licensed, certified or registered, and that the individual's knowledge and experience are appropriate for the job assignment.
Create an environment that encourages and supports self-development and learning for all staff through regular feedback, by assuring the development of staff through orientation, training programs, work experiences and assessing competencies by meeting the performance expectations stated in his or her job description in a timely manner (normally annually).
Monitor quality assurance standards, programs and procedures within the Lab.
Ensure that defined quality standards are met within area of responsibility.
Ensure appropriate documentation is maintained.
Prepare and maintain accurate records and files as required.
Assist leadership with the development and creation of financial and budgetary.
Responsible for capital equipment surveys for all lab equipment.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.