Office Manager/Executive Assistant
Mental Health America of Greater Dallas
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Office Manager/Executive Assistant

Mental Health America of Greater Dallas

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Details
Posted:
June 22, 2021
Location:
Dallas, Texas
Salary:
$21 per hour
Type:
Part Time - Experienced
Preferred Education:
4 Year Degree

SUMMARY:

Reports directly to and supports the Executive Director while also assisting a small but growing team with various administrative and management tasks

MAJOR RESPONSIBILITIES:

  • Supports the Executive Director’s and Board of Directors’ activities; manage calendars, meeting materials and documents, and other executive-level documents and files
  • Supports the Executive Director with donor and stakeholder outreach
  • Performs a variety of administrative tasks including facilities maintenance requests, online and in-person meetings, rooms, and equipment reservations, managing the Executive Director’s schedule, travel arrangements, and associated expense reporting
  • Manages office functions such as accounts receivable, accounts payable, purchasing, vendor contracts and orders, IT functions, and asset and physical inventory
  • Releases revenue and revenue reports from various online portals
  • Enters, processes, merge, analyzes, and creates donor data reports
  • Translate complex donor and community data into simple graphs and text
  • Runs month-end accounting reports, coordinates with the accountants to ensure timely monthly financials are produced and distributed
  • Performs payroll administration and minor human resources responsibilities as directed by the Executive Director
  • Communicates effectively with staff, volunteers, Board Members, other donors/supporters, and other business connections
  • Documents and maintains financial and office processes and procedures
  • Identifies areas of business process improvement and proposes opportunities to increase efficiency, maximize cost savings, and grow organization revenue.

 

EDUCATION/QUALIFICATIONS/SKILLS/ABILITIES

  • Supportive of Mental Health America’s mission, values, and goals
  • Valid Texas Driver’s License or Texas ID
  • Bachelor's degree (Preferred) or equivalent experience
  • 3–5 years proven experience in office management and executive support
  • Strong critical thinking skills
  • Self-starter
  • Outgoing and energetic with a teamwork focus
  • Detail-oriented and professional in all correspondence and communication
  • Highly proficient in business software: QuickBooks or QuickBooks Online, Microsoft Office 365 Apps: Excel, Word, Outlook, PowerPoint, OneDrive, and SharePoint. MS Project a plus
  • Proficient use of online meeting apps and portals, g., Zoom, Microsoft Teams
  • Effective use of donor-based software; Little Green Light or Blackbaud a plus
  • Spanish speaking a plus
  • Experience in the mental health or social services industries a plus

PHYSICAL DEMANDS

  1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
  2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  3. This position is regularly required to use hands to fingers, handle, and talk and hear. The incumbent is frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel or crouch.
  4. Specific vision abilities required for this position include mobility and flexibility to lift, push, pull or carry objects up to thirty (30) pounds, close vision, distant vision, color vision, peripheral vision, depth perception, and ability to focus.

WORKING CONDITIONS

The individual performing this job may be required to work more than 8 hours in a day or 40 hours in a workweek.

NOTES:

Additional Salary Information: Benefit package
Internal Number: MHAGDOM/EA
About Mental Health America of Greater Dallas
Mental Health America (MHA) - founded in 1909 - is the nation’s leading community-based nonprofit dedicated to addressing the needs of those living with mental illness and to promoting the overall mental health of all. Our work is driven by our commitment to promote mental health as a critical part of overall wellness, including prevention services for all; early identification and intervention for those at risk; integrated care, services, and supports for those who need it; with recovery as the goal.
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