The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Supports Vice-President level. The Executive Assistant performs a wide variety of word processing tasks in order to prepare correspondence, memoranda, and reports. Receives and screens visitors and telephone calls, ascertains callers' needs and tactfully refers caller to appropriate person.
The ideal Executive Assistant candidate is someone with effective communication skills who is organized, flexible and able to juggle multiple tasks simultaneously.
WHAT IS EXPECTED (ESSENTIAL FUNCTIONS):
Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently
Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents
Coordinate meetings and travel arrangements while maintaining the Executive's calendar
Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records Interact with customers and colleagues by phone and in person to provide accurate and timely information
Refer questions to appropriate team member and provide excellent customer service
Organize and assist the process of special projects as needed Handle all information in a confidential manner
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Microsoft Suites Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
Ability to multi-task and maintain accuracy when completing multiple assignments
Ability to clearly communicate ideas and information to various level of audiences
Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments
The information contained in this job description is intended to describe the essential job functions required of those assigned to this job.
It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job.
Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time.
The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Baylor Scott & White Health.
Baylor Scott & White Health (BSWH) is the largest not-for-profit health care system in Texas and one of the largest in the United States. With a commitment to and a track record of innovation, collaboration, integrity and compassion for the patient, BSWH stands to be one of the nation’s exemplary health care organizations. Our mission is to serve all people by providing personalized health and wellness through exemplary care, education and research as a Christian ministry of healing. Joining our team is not just accepting a job, it’s accepting a calling!