With Program Director oversight, the Associate Program Manager is the front line of service to our residents and fellows in the departments of Pediatric Surgery and Oral Surgery. This position requires excellent communication and organizational skills and an enthusiasm for great customer service. The position supports the credentialing and maintenance of records for all house staff in the Oral Surgery residency program and the Pediatric Surgery fellowship. Knowledge or experience with ACGME and with New Innovations and ERAS(r) software is preferred.
Coordinating recruitment and interview day logistics
Processing annual renewal and payment for online education resources
Coordinating updates/registration with professional, certifying, and accrediting organizations
Auditing trainee reimbursements in Concur and managing fringe balances
Coordinating educational events and purchasing
Acting as liaison with GME on rules and regulations
ABOUT THE DEPARTMENT:
The Department of Pediatric Surgery is committed to providing and promoting excellence in surgical care. Our surgeons and nurses are specially trained to treat fetal patients, newborns, infants, toddlers, children and young adults. We perform a broad range of general surgical procedures, including minor office procedures, as well as inpatient and outpatient procedures. We strive for excellence in patient care, clinical and basic laboratory research, and the education of students, residents and fellows.
Full Time/Exempt Position
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Oversees the creation, coordination and execution of the program.
Compile and submit reports to ACGME, GME
Maintain GME Track
Initiation and administration of house staff budget
Compile data and prepare reports for numerous organizations
Development of new procedures in response to new or revised policies issued by governing agencies or program director
Liaison with residents
Plan, organize and schedule new house staff departmental orientation
Liaison and communication with all appropriate campus offices and affiliated hospitals as well as program director
Coordination and administration of specialty board examinations and in-service examinations
Review of internal procedures related to all house staff-related functions and implementation of new procedures as appropriate
Review all residency applications and screen those appropriate for interview. Evaluate residency applications for competitiveness for program, and notify applicants of decision.
Use knowledge of ERAS(r) software to manage residency applications and compile reports as necessary.
Write and revise recruitment brochures and all printed materials and forms, as well as all Web site information
Administration and coordination of all house staff interviews; communication with applicants as necessary and appropriate
Prepare and distribute rotation schedules
Schedule and distribute resident conference schedules
Track and log all vacation/sick leave used by house staff in Kronos
Prepare resident travel authorization; arrange travel for conferences
Complete verification requests from former residents
Maintain files on all residents
Prepare monthly reports on case logs and duty hours for program director Maintain rotation information and any other items required by your program in New Innovations
Arrange for radiation dosimetry monitoring and annual fit testing for house staff if required
Milestones Review and Clinical Competency Committee (CCC) meeting coordination
Provides training and guidance for individuals supporting the program.
Promotes growth and expansion of the program.
Bachelor's Degree (or equivalent experience) and <1 years experience
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.