To provide administrative support to a member of the CEO Roundtable senior executive team in order to maximize his or her effectiveness and efficiency; supports executive with strategic system-wide functions/programs.
Primary point of contact for internal and external interactions. Position requires an independent thinker and leader who has the ability to function effectively in a rapidly growing and changing environment
Works as a team member with other staff in order to provide effective coverage for all executives within the suite.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Communicates directly and on behalf of senior executive on matters related to executive's programmatic initiatives both internally and externally. Builds relationships crucial to the success of the organization both internally and externally.
Provides a link for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff, legislators, community leaders.
Assures planning and coordination of executive's complex calendar of events; schedules appointments, speaking engagements, conferences and others, and prepares detailed itineraries, complete with travel accommodations, etc.
Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response.
At times, be called upon to coordinate, manage, and support various Health System initiatives. Serve as point of contact for internal and external stakeholders. May serve as executive's designate for such initiatives.
Understands corporate policies and procedures and stays current with updates. Informs executive and department about changes and assures compliance
Provides administrative support to executive manager
Including attending and taking minutes at meetings, preparing agendas, typing, and drafting correspondence, scheduling meetings and meeting rooms, maintaining up to date filing system, screening incoming calls and taking accurate telephone messages, preparing Power Point Presentations and Excel Spreadsheets.
Assures maintenance of travel and expense account records, including form preparation and figure reconciliation.
Reviews incoming correspondence and prepares responses
Assists with budget preparation and expense management.
Runs reports in VFA and Workday for capital and operating budgets
In consultation with executive, acts as proxy in reviewing and approving department budget expenses as per Corporate Signing Authority
Tracks and approves time cards for executive and direct reports using Kronos
Ensures executive is up-to-date on all trainings and continued learning requirements for corporate and professional licensure requirements
Collaborate and promote a team environment with other EAs on the team and with key business leaders.
Maintains up-to-date distribution lists for personal and corporate use
Maintains confidentiality at all times
Demonstrates our core values of excellence and love
Performs other related duties as required.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field.
Five years administrative experience, preferably supporting a senior level executive. An equivalent combination of education and experience may be substituted.
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
High emotional intelligence
Excellent interpersonal skills
Management of highly confidential information
High level of organizational skill in office management
Excellent writing ability
Collegial work style
EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.
ChristianaCare Health System is headquartered in Wilmington, Delaware and is one of the country's largest health care providers, ranking 21st in the nation for hospital admissions. Christiana Care is proudly a Nurse Magnet recognized institution. Christiana Care Health System is also one of the largest health care providers in the mid-Atlantic region, serving all of Delaware and portions of seven counties bordering the state in Pennsylvania, Maryland and New Jersey. A not-for-profit, non-sectarian health system, Christiana Care includes two hospitals with more than 1,100 patient beds, and is a major teaching hospital with two campuses. Christiana Care is continually recognized for excellence on a regional and national level. Our role in the community is expressed in the Christiana Care Way: "We serve our neighbors as respectful, expert, caring partners in their health. We do this by creating innovative, effective, affordable systems of care that our neighbors value."Christiana Care is a great place to work because we value diversity and recognize it to be a core part of our success. Because of the diversity of our employees, affiliated health professionals and volunteers, we are ...positioned to meet the unique needs of our patients and community. We acknowledge and celebrate the uniqueness and talent of each employee. Because of our talented workforce we are able to provide a quality healthcare experience to our patients and community. We strive to create an inclusive environment in which individual diversity can be leveraged and thrive. Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.