Supervisory Clinical Pharmacist - Procurement and Inventory Program Management
Veterans Affairs, Veterans Health Administration
Location: Portland, Oregon
Internal Number: 630061200
The Supervisory Clinical Pharmacy Specialist for Procurement and Inventory Management is accountable to the Chief of Pharmacy as his/her assistant for providing leadership, direction, organization, planning, and implementation of pharmacy programs which promotes stewardship, patient centered care, enhances patient safety, and optimizes drug relation outcomes in a cost-effective manner with evidence base pharmaceutical care. The primary responsibility of the supervisor is to assume responsibility for the administration and operations of the Inventory and Procurement for all programs across the division including but not limited to inpatient, outpatient, CBOCS, community care, emergency cache and controlled substances. This pharmacist oversees the daily work of procurement and inventory including medications, vaccines, supplies, and equipment for the service. He/ She will participate in all Pharmacy Service activities including clinically oriented programs, regulatory and quality assurance activities, and coordinates all functions and activities within the Section to ensure they coincide with other sections and the overall goals and mission of Pharmacy Service. In addition, he/she has oversight of medications and supply conversions, is the pharmacy coordinator for all recalls, coordination of reverse distribution, emergency cache manager, coordinator for special handling medications (i.e. REMS), assuring compliance with DEA and controlled substance management and oversees drug shortages. Management functions include outcomes analysis, optimization of resource utilization, and quality improvement. He/ She serves as an expert resource to the facility level data mining/data analytics group and coordination with the business office and fiscal for cost saving pharmacy opportunities and maintaining expenditures within the pharmacy budget. Responsible for maintaining sufficient inventory for the needs of the Medical Center. Assesses and evaluates inventory levels for appropriate turns. Inventory will be managed to achieve target inventory turnover. Makes recommendations and provides information to changing usage patterns, projected needs, inactive stock, changes to product availability and requests involving formulary additions. Assures the proper pharmacy storage of all pharmaceuticals and supplies. Items must be placed into proper storage in a timely manner. MSDS must be maintained for hazardous materials Maintains catalogs, pricing schedules and other vendor/product sources to make the appropriate cost-effective procurement decisions. Conducts controlled substances inventories and orders according to established laws and regulations. Monitors and analyzes controlled substance records for discrepancies. Keeps DEA 222 forms in a secure location and the completed forms filed in an orderly manner. Prepares orders and receives investigational drugs in support of the Research Pharmacy. Validates vendor orders and receipts for pharmaceuticals and supplies. Receives and verifies correct shipment of pharmaceuticals and supplies. Responsible for maintaining record keeping requirements and compliance with the Pharmacy loan/borrow program. Assuring that drugs and supplies are purchased for replacement and credit is received. Responsible for annual wall-to-wall inventory preparation. This includes the inventories of the medical center pharmacy, emergency cache, and CBOCs. Serves a resource person to the pharmacy staff and other health professionals regarding availability of stock, order dates, expected delivery dates, back orders and CMOP rejects. Takes appropriate action to provide the required products form an alternative source when necessary. Follows appropriate inventory control policy and procedures for processing expired and unusable stock in an appropriate manner to obtain credit with established time frames. Takes appropriate actions on all drug and product recalls according to VA directives and policies. Takes action and reports recalls in a timely manner. Follows through with all necessary actions as appropriate to the class of recall. Serves as liaison between Acquisition and Material Management Service and Pharmacy Service. Work Schedule: Monday-Friday; 0800-1630 Compressed/Flexible: Yes Telework: Eligible Virtual: This is not a virtual position .Position Title/Functional Statement #:Supervisory Clinical Pharmacist - Procurement and Inventory Program Management/PD000000 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required
Providing Health Care for Veterans: The Veterans Health Administration is America’s largest integrated health care system, providing care at 1,255 health care facilities, including 170 medical centers and 1,074 outpatient sites of care of varying complexity (VHA outpatient clinics), serving 9 million enrolled Veterans each year.