The Graduate Medical Education Institutional Administrator is part of the GME office responsible for the oversight of the Residency and Fellowship training programs according to Accreditation Council on Graduate Medical Education (ACGME), other regulatory agencies and institutional guidelines.
ESSENTIAL FUNCTIONS OF THE ROLE
Assists with monitoring compliance and updates for programs and the institution withthe ACGME, the Texas Medical Board, Specialty Boards, and internal policies and procedures.
Assists with preparation for ACGME site visits.Provides administrative support for the GME office and GME leadership
Serves as liaison to the program administrators.
Keeps current with ACGME requirements and implements policies & procedures to ensure institutional compliance
Support institutional and program initiatives related to resident well-being, patient safety, quality improvement, diversity, the learning environment, faculty development, residents as teachers, housestaff supervision, work hours, professionalism and other relevant topics.
Maintain a deep understanding of the GME programs by establishing relationships with the administrative staff, residents, fellows, and program directors
Manages new hire processing of residents and fellows including credentialing, licensure, contracts and other internal requirements.
Provides support, training and monitoring of the Residency Management Software.
Manages institution wide events such as Graduation, Orientation and Housestaff Meetings.
Coordinates system standardization among program administrators and programs. Assists with providing resources to programs.
Assists in coordination of annual events. Coordinates annual evaluations of residents and fellows; and prepares summary and evaluation of results for review by the Graduate Medical Education Committee. Assists in managing Special Review and Annual Institutional Review processes.
Maintains and updates database and master rosters of residents and fellows to provide current information for decision making and research purposes. Manages housestaff training agreements.
Coordinates and assists resident and fellow Council and involvement in committees.
Manages Affiliation Agreements and Program Letters of Agreement for all training programs.
KEY SUCCESS FACTORS
Strong interpersonal and communication skills. Ability to communicate courteously and professionally in all forms of communication.
Ability to plan, prioritize, organize and coordinate work in situations where demands of a diverse nature and conflicting deadlines are involved.
Ability to work well under pressure, remain organized and focused and pay attention to detail, while delivering quality, polite and courteous services.
Ability to work as a team member as well as team leader on respective projects.
Ability to identify problems, recommend solutions, establish priorities and coordinate work activities.
Ability to work autonomously, independently and be a self-starter and pay close attention to detail.
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, Access. Etc). Be willing to learn and become proficient in using other software programs.
Our competitive benefits package includes the following
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification
Baylor Scott & White Health (BSWH) is the largest not-for-profit health care system in Texas and one of the largest in the United States. With a commitment to and a track record of innovation, collaboration, integrity and compassion for the patient, BSWH stands to be one of the nation’s exemplary health care organizations. Our mission is to serve all people by providing personalized health and wellness through exemplary care, education and research as a Christian ministry of healing. Joining our team is not just accepting a job, it’s accepting a calling!