Under the direct supervision of the Director of Finance, the Administrative Analyst will possess advanced accounting skills and the ability to reconcile revenue and expense accounts to the general ledger, produce financial statements on comp plan funds and gift and endowment funds as assigned by the Director of finance.
The Admin Analyst must possess intermediate MS Excel and MS Word skills.Must be organized, detail oriented, able to meet deadlines.
Admin analyst will:
·manage a portfolio of faculty grants and other extramural funding from pre-award through post-award and close-out
·complete budgets for proposal submission to OCGA ensuring correctness and completeness of the contract or grant application
·provide assistance to financial reporting; and assist with general ledger reconciliation
·approve purchasing of laboratory supplies, equipment and various operating expenses
·monitor the status of awards utilizing FPM (Financial Projection Module) system, transfer of funds (budget allocations & TOF), transfer of laboratory and other research-related expenses (NPEARs), authorize spending of funds using Purchase Orders, and processing recharge orders
·set-up sub-contracts, process no cost time extensions, coordinate closing packets for awards
·update and revise changes in projections and expenses
·assist in the review of grants and re-calculate budgets as needed
·work with the Central Purchasing to resolve open encumbrances
·assume other duties as assigned
Excellent verbal and written communication skills are a must.
Intermediate MS Excel,MS Word and MS Outlook skills.
Skill in utilizing personal computer spreadsheet and word processing applications to prepare reports and presentations.
Ability to establish and maintain cooperative and diplomatic working relationships with staff, and PIs.
Ability to evaluate impact on workload of projects and meet specified deadlines.
Skill in organizing information and documents for easy retrieval and to process work effectively.
Ability to work independently in organizing tasks, setting priorities to ensure that responsibilities are carried out in an accurate and timely fashion and to take direction.
Ability to exercise good organization and work habits.
Interpersonal skills to effectively interact with faculty, staff, postdoctoral fellows and students.
Ability to prioritize workload when faced with multiple tasks.
Ability to perform with frequent interruptions.
Ability to walk distances up to 1/3 mile and lift up to 20lbs.
Strong written and oral communication skills to establish and maintain cooperative working relationships in a team-oriented environment.
Knowledge of grammar, spelling and punctuation in order to compose, edit and proofread all necessary correspondence.
Must be a team player.
Customer service oriented.
Must have the ability to pay close attention to detail and understand written and oral instructions.
Must have the ability to communicate effectively and tactfully with doctors, managers and other levels of personnel.
Financial ability to monitor budgets and track expenditures.
Ability to create budgets and monthly, quarterly, and annual reports.
Ability to interpret and apply UC, federal and state policies regarding contract and grant administration.
Degree in Accounting, Finance or Equivalent.
Ability to adjust working hours and if necessary work overtime or weekends to meet the needs of the office and the reporting deadlines.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.