Under general direction and reporting to the Chair and Chief Administrative Officer, the Graduate Medical Education Director is responsible for the day-to-day operations of the Office of Education, providing leadership and direction to Office of Education staff and oversight to staff at Affiliate Institutional sites. In support of the CAO and the Department of Neurology, all tasks undertaken by the Education Director contribute to the achievement of the daily operations, immediate, short, and long-term goals of the Office of Education. Responsible for managing cross-training programs and cross-institutional functions as well as budgeting, maintenance of ACGME accreditation amongst training programs, medical student clerkship including education lectureships, academic appeals and distinction processes, external rotations programs from other institutions, grant writing, and special initiatives and a range of essential functions to include policy interpretation, formation and revision as it pertains to Neurology training and education and ACGME requirements.
The Graduate Medical Education Director will also oversee ACGME-accredited Adult Neurology Residency and other accredited and non-accredited fellowship programs at UCLA and at off-site. Oversight includes issues relating to graduate students, post-doctoral researchers, medical students, residents, fellows, full-time faculty, volunteer faculty, Residency Continuity Clinic (RCC), and visiting faculty and rotators. You will also serve as a communication conduit representing Neurology and Sub-Specialty Education to accreditation councils, to Neurology residency/fellowship training programs nationwide, and to other Neurology organizations as it pertains to training and education.
Additional duties include supervision of Office of Education staff; oversight of conference and event planning, coordination and follow-up; development and coordination of attending-resident-fellow-student evaluation systems; management of residency recruitment process and orientation; development and implementation of complex residency rotation schedules amongst multiple institutions; development and adjustment of physician on-call schedules; management of medical student programs at all sites; monitor coordination of all Neurology GME programs; creation of alumni database to foster Neurology-community relations; develop annual budget and monitor income and expenses; serve as liaison for voluntary clinical faculty; and participate as member of the Department Management Team.
Bachelor’s degree or equivalent management level experience
Experience in analyzing information, problems, situations, practices and procedures to define the problem or objective; identifying relevant concerns or factors, patterns, tendencies, and relationships; and formulating logical and objective solutions and recognizing alternatives and their implications
Demonstrated knowledge in preparing and writing concise and logical memoranda and analytic reports to explain financial, administrative and programmatic data
Experience in supervising personnel resources, including organizing work flow, delegating responsibility, training, evaluating subordinate effectiveness and administering necessary discipline
Skill and knowledge in utilizing and helping to formulate information systems related to housestaff, alumni, physician referrals and residency recruitment
Demonstrated ability to carry out complex analytical interpretation and evaluation tasks in resolving and preventing problems.
Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload or assignments, deadlines and completion requirements
Skill and experience in formulating short- and long-term organizational goals and objectives as well as strategies for achieving them.
Ability to make oral group presentations to provide information or explain procedures and policies on education and administrative issues
Skill in negotiating, exchanging ideas, information and opinions with others to formulate policies and procedures and/or arrive jointly at decisions, conclusions and/or solutions
Experience in operating a PC to design and prepare spreadsheets, manage data, and perform word processing
Experience in establishing data collection techniques
Skill in developing and monitoring budgets to ensure effective use of resources and preventing overdrafts of funds
Knowledge of medical student curriculum and residency recruitment programs
Experience in developing marketing tools aimed at physicians; experience or training in developing brochures and newsletters, and Web-based communication
Experience in planning meetings, lectures, conferences and other special events
Experience in editing written documents for appropriate grammar and syntax
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you’ll achieve great things in your life and your career. We’re a world-class health organization with four hospitals consistently recognized among the nation’s very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you’ll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.