Research Administrative Officer, Pediatrics Chair *Remote Schedule Option*
Location: Nashville, Tennessee
Internal Number: 2209418
This position will assist the Department Chairman, Division Directors and/or Departmental Administrator to achieve departmental goals by coordinating administrative, fiscal and human resource activities, equipment purchases and facilities management for all research operations of the assigned divisions.
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Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Key Functions and Expected Performances:
Provides research administration support for two Divisions within the Department of Pediatrics.
Supports division directors and faculty in all phases of the extramural funding process (pre-award to post-award) in order to optimize the potential for grant funding and to ensure all funding awarded is used to the specification of the funding agency (federal (NIH, CDC), state, local, private foundation and industry).
Supports faculty in financial stewardship of philanthropic sources (gifts, endowments, etc..)
Manages multiple project budgets by analyzing and forecasting financial performance in order to optimize return to department and university, while adhering to guidelines of funding sources.
Monitors terms and conditions of all service agreements and research contracts/subcontracts, ensuring compliance with terms and conditions of contracts office and funding source.
Prepares routine and ad-hoc financial reports for faculty and division director, department administrator and Chairman that conform to Departmental, VUMC and other associated agencies.
Remains current with changes in HR policies and procedures. Hires qualified research and administrative staff. Maintains appropriate staffing ratios consistent with the needs of the division and within budgetary parameters.
Oversees grant support staff so as to build and enhance relationships with individual researchers, external community and academic collaborators to support development of funding partnerships.
Completes annual institutional research requirements (equipment and space inventories, physician time studies, etc..)
Investigates and identifies governmental, foundation, voluntary health organization, and other funding opportunities. Identifies and builds positive relationships with diverse funding sources, governmental agencies, academic research partners, and community organizations.
Facilitates the transition of successful grant applications into active program development, operations or implementation. Tracks funding applications and designing strategies for improvement.
Develops, implements, and monitors department budget expenses, assets, production, and projects in conjunction with Clinical Administrative Officer
Bachelor's Diploma (or equivalent experience) and 3 years relevant experience
Master's degree preferred.
Ability to manage multiple projects and initiatives simultaneously while working independently
Solid understanding of accounting best practices and data integrity
Strong communication, leadership, problem solving skills
Demonstrable record of fostering continuous improvement, team-building and customer service
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.