Child Life - Administrative Activity Assistant (Full Time)
Nicklaus Children’s Health System
Location: Miami, Florida
Internal Number: 23561
Provides clerical and administrative support to the department leader and assists in implementing Child Life services by planning, organizing, and implementing a playroom program consisting of developmentally appropriate recreational activities. Assists with maintaining a safe and organized environment for the Child Life department.
Job Specific Duties
Assists the leader with overseeing child life activities and monthly duties.
Assists leader with special projects and organizes meetings, conferences, and other special events as required.
Performs research and analysis for related projects and specific issues. Performs monthly updates on child life website/SharePoint.
Assists with training on appropriate use of PEDS electronic medical record in the playroom.
Collaborates with nurses/others to accommodate patient's needs (toy, crafts, and Foundation).
Develops a productive work environment for volunteers; trains, orients, motivates, and supports volunteers.
Incorporates volunteers into daily programming through delegating, valuing input, empowering, and providing feedback.
Facilitates the planning, organization, and activities of the leader to ensure efficient and effective work flow coordination.
Handles the maintenance of staff employee records. Edits KRONOS transactions in a timely manner and within established guidelines with minimal edits by Payroll department.
Invites and encourages patients to attend the playroom; plans and implements appropriate recreational activities for the playroom and communicates observations to team.
Engages children in playroom activities; maintains playroom environment including cleaning equipment and stocking shelves/cabinets.
Orders and maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies and submits invoices to be approved by the leader.
Submits work orders to maintain appropriate phone, computer, and equipment repair/services. Assists leader with monthly expenses and invoices.
Performs all other delegated duties such as copying, scanning, filing, faxing, thank you letters for departmental donations, and other special projects.
Provides support to the leader in greeting and assisting visitors, scheduling and maintaining calendars, coordinating travel arrangements, and handling clerical operations.
Minimum Job Requirements
Associate's Degree in Child Development, Elementary Education, or related field
Experience working with children in a group setting
1-3 years of Administrative Assistant or Secretarial experience
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
Knowledge, Skills, and Abilities
Previous Administrative Assistant or Secretarial experience preferred.
Experience working with children in a group setting preferred.
Able to adapt and react calmly under stressful conditions.
Able to handle multiple assignments, set priorities, and meet deadlines.
Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment.
Ability to work independently and flexibly with minimal supervision.
Possess the ability to represent department/function in a professional, courteous, and efficient manner.
Ability to communicate verbally in writing.
Able to maintain confidentiality of sensitive information.
Nursing- Support (Clinical)
Primary Location :
Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus
Nicklaus Children’s Health System, is the region’s only healthcare system exclusively for children. In addition to Nicklaus Children’s Hospital and a growing number of outpatient centers located throughout the tri-county area, the health system includes Nicklaus Children’s Hospital Foundation, the organization’s fundraising arm; Nicklaus Children's Pediatric Specialists, a nonprofit physician practice subsidiary; a management services organization, and an ambulatory surgery center. Our vision is to be where the children are. Ultimately, this means being there through all stages of health and life, both physically and emotionally. To be a trusted partner to children and their families, not only in times of illness, but throughout their life journey. Our mission is to inspire hope and promote lifelong health by providing the best care to every child.