Nemours is seeking an Executive Assistant to support nursing leadership in Orlando, FL!
The Executive Assistant assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of the area of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contact for other departmental Associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.
Manages calendar of executive requiring knowledge of organizational priorities and schedules of all those involved. Arranges travel for executive and others as needed.
Sets up meetings including agendas requiring a knowledge of the purpose of the meetings, organizational priorities, and confidentiality required. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials.
Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as for external contacts such as vendors and other interested parties.
Prepares reports and presentations both for the executive and others as well as for own activities.
May be assigned projects requiring research, gathering data, analysis, and reporting on results, working both independently and as part of a team. For example, reporting on budget variances or looking for ways to improve administrative processes.
Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings.
Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues.
Associates Degree required
3-5 years of experience as an admin for Sr. Management/Executives
Nemours is committed to improving the health of children. As a non-profit children’s health organization, we consider the health of every child to be a sacred trust. Through family-centered care in our children’s hospitals and clinics in Delaware, New Jersey, Pennsylvania and Florida, as well as world-changing research, education and advocacy, Nemours fulfills the promise of a healthier tomorrow for all children — even those who may never enter our doors. Nemours began more than 70 years ago with the vision of Alfred I. duPont to improve the lives of children and to do whatever it takes to prevent and treat even the most disabling childhood conditions. Today, through our children’s hospitals and health system, we directly care for 250,000 children annually in Delaware Valley and Florida, including families who travel from across the country and world to see our specialists — treating every child as we would our own. We also reach beyond the walls of our hospitals and clinics to be a voice for children on a national and international level, and to lead the way in prevention, intervention, education, and research. Nemours is growing to better serve the children and families in our ca...re. We have 1.1 million square feet of space currently devoted to providing children’s healthcare or under construction, all designed with significant input and advice from our patients and families.