Job Summary

Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.

Job Specific Duties

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. 
• Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly. 
• Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
• Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
• Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff. 
• Maintains and updates department policies and procedures with Leader’s approval. 
• Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested. 
• Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS. 
• Provides supervision to the operation and ensures the department is properly staffed. 
• Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies. 

Minimum Job Requirements

• 4-7 years Clerical office experience

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Prior Office Manager experience preferred.
• Supervisory experience preferred.
• Decision making and time management skills.
• Excellent verbal and written communication skills.
• Human relations and team building skills.
• Able to handle multiple assignments, set priorities, and meet deadlines.
• Ability to represent department/function in a professional, courteous, and efficient manner.
• Ability to follow complex written or verbal instructions to solve complex problems.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook