Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VMAC Department

Job Summary:

As a Population/Public Health Manager, this role works for the Vanderbilt Memory and Alzheimer's Center (VMAC) on projects focused on advancing scientific knowledge to reduce the public health burden of mild cognitive impairment, Alzheimer's disease, and related disorders. Current active studies include multiple large NIH-funded projects.

1.Vanderbilt Alzheimer's Disease Research Center (P20) is a 3-year, $3.8M grant from the National Institute on Aging to establish an NIA-funded exploratory Alzheimer's Disease Research Center (ADRC) at Vanderbilt University Medical Center. The P20 Center will support planning and infrastructure development for an eventual NIA-funded P30 ADRC designation for Vanderbilt. The transition to the P30 ADRC is slated for late 2023.
2.Vanderbilt Memory and Aging Project (VMAP) is a 5-year, $4.06M grant from the National Institute on Aging to support the longitudinal study investigating vascular health and brain aging. VMAP provides a unique resource to investigate the emerging intersection of vascular disease and Alzheimer's disease on cognitive health.
3.Subjective Cognitive Decline in Older Adults (SCD) is a 5-year, $4.1M grant from the National Institute on Aging to study the construct of "subjective cognitive decline (SCD) and identify profiles if SCD that are associated with different pathological pathways, such as Alzheimer's Disease, neurodegeneration, neurovascular disease, and neuropsychiatric conditions, determine the relation between SCD and longitudinal cognitive trajectories and the modifying effects of age, sex and vascular co-pathologies.

.

The Population/Public Health Manager is responsible for a high volume of communication with participants, their families or proxies, VMAC staff and faculty, and institution staff, as well as project management, including planning and tracking of participant scheduling data, advocating for participant participation, and other research-related and administrative duties as assigned. Although some travel may be required, this position will be based in Nashville, Tennessee USA in the VMAC offices.

Responsibilities include, but are not limited to, the following:

• Oversee participant screening, scheduling, and retention activities, including guiding participants and their families through all necessary components of the research study from screening to visit completion.
• Develop and implement traditional and innovative retention strategies to support longitudinal program goals.
• Serve as a liaison with medical and research staff involved in the day-to-day implementation of research protocols.
• Serve as an advocate for participants by establishing and maintaining communication with participants, their loved ones, investigators, and research staff.
• Revise scheduling and participant relations operating procedures as needed to assure quality and human subjects protection.
• Oversee the Center's REDCap participant recruitment and tracking database, including developing metrics and creating table and figure summaries to evaluate scheduling and retention outcomes.
• Oversee study cell phones, as needed (some night and/or weekend coverage is required)
• Partners with program leadership and research administration staff on matters related to financial management and compliance.
• Provides training and guidance for individuals supporting the program.
• Engages in research activities as needed to support project objectives.
• Lead the development of Standard Operating Procedures (SOPs) and leading the training of study teams on relevant SOPs
• Exhibits cultural competence and cultural humility.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Minimum Qualifications:

This position requires a bachelor's degree (or equivalent) and minimum of one year of related experience.

The ideal candidate has clinical research experience, including determining participant eligibility, scheduling, and implementing study protocols; understands cultural challenges to recruitment and retention; is proficient in all Microsoft applications, including Word, Excel, Outlook, and PowerPoint; has excellent organizational and leadership skills, has exceptional attention to detail, and is able to master responsibilities quickly and independently while working collaboratively as part of an interdisciplinary team and with community partners. Prior experience with Epic and REDCap is preferred but not required. Prior experience working with older adults or patients with neurological conditions is preferred but not required.

The successful candidate should be extremely organized, efficient, detail oriented, a team player, and a self-starter. Additionally, the candidate should possess excellent communication and interpersonal skills and be able to think and function independently. S/he must be able to multi-task while remaining helpful and courteous. Excellent time management and planning skills are essential.

Additional Information:

This is a full-time, exempt position. Salary is dependent on experience and education.

Technical Capabilities:

Quality Management (Intermediate):
- Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Networking (Intermediate):
- Build relationships through industry contacts, professional organizations and individuals.

Peer Leadership (Intermediate):
- The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.

Financial Processes (Intermediate):
- Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Process Improvement (Intermediate):
- Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

Program Planning (Intermediate):
- Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a medium sized program. Appropriately matches equipment and capital resources to task demands. Reshapes program during life-cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the stage of the program. Works with basic program management tools, either paper-based or computer software systems.

Mentoring & Coaching (Novice):
- The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.

Program Management (Intermediate):
- Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Data Management (Intermediate):
-Interpreting, analyzing and organizing reports and metrics.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

1 year

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled