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Posted: 24-Apr-25
Location: Orlando, Florida
Internal Number: 25014132
All the benefits and perks you need for you and your family:
- Benefits from Day One
- Paid Days Off from Day One
- Career Development
- Whole Person Wellbeing Resources
- Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full Time
Shift: Days
Location: 601 East Rollins Street Orlando, FL 32803
The community you’ll be caring for: AdventHealth Orlando
- Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
- Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
- AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
- We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
The role you’ll contribute:
The Space Planning & Conference Services Manager is responsible for allocation of the Region's space and oversees all conference services, with or without consultants, interfacing staff. These responsibilities involve the organization of employees in the Region, consultant designers, contractors, and often other individuals with expert skills in their field. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. The position works directly with leadership to develop space planning and construction/reconfiguration management strategies for the realization of the goals and objectives set forth by the Region's position control. Character traits include strong communication skills, problem solver, commitment to deliver results, multi-tasker, strategic planner, excellent collaborator, and team player with a positive 'can do' attitude.
The value you’ll bring to the team:
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PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:
CAMPUS PLANNING· Plans utilization of space consistent with campus standards and available facilities and funding.
· Develops drawings and other deliverables to support corporate campus space planning scenarios and decisions.
· Acts as primary contact for new requests, to gathers requirements and proposes potential solutions.
· Ensures the protection of corporate campus designs standards.
· Establishes milestones and monitors adherence to master plans, budgets, and schedules.
· Identifies problems and develops solutions such as allocation of resources or changing project scope.
· Responsible for managing the departments space management system, ensuring space validation, and updating of occupancy metrics.
· Manages space allocation process, maintain data accuracy, and performs periodic data and drawing audits.
· Manages campus space forecasts and updates long term plans accordingly.
· Applies knowledge to forecast space requirements based on verified existing space information, forecasted spacesupply/demand and growth projections.
· Provides metrics around current and future space needs.
· Collaborates with senior department leaders and other team members to gain business intelligence to support space decisions.
· Collaborates with the campus administration analyst to produce graphic charts and diagrams for visual display of quantitative and qualitative information, illustrating organizational, operational, and functional relationships that pose physical and spatial impacts.
· Communicate recommendations through reporting and graphic presentations.
· Leads space meetings, gather requirements, and obtain requisite approvals.
· Generate conceptual solutions that respond to the requester's requirements, considering physical planning constraints, IT, HR, and compliance requirements.
· Prepare required space forecast data for space and position committee decisions.
· Manages space allocation data for corporate finance.CONSTRUCTION MANAGEMENT
· Responsible for all planning, design, and construction activities related to alterations, renovations, reconfigurations, system upgrades, and other various campus initiatives.
· Develops project budget by obtaining accurate proposals from the corresponding vendors.
· Process CER's/Requisition PO's for all project related items in accordance with the approved budget.
· Develop project plans and schedule according to scope of work.
· Determine which teams need to be included on project.
· Effectively communicate project expectations to team members in a timely and clear fashion.
· Set and continually manage project expectations with team members and end users.
· Identify and manage project dependencies and critical path.
· Plan and schedule project timelines and milestones .
· Track project milestones and deliverables.
· Issue status reports to the project team, analyze results, and troubleshoot problem areas.
· Proactively manage changes in scope, identify potential crisis, and devise contingency plans.
· Supervise project team members and subcontractors, influence them to take positive action and accountability for their assigned work.
· Build, develop, and grow business relationships vital to the success of the project.
· Deliver a high-quality initiative, on time and within budget
· Conduct project 'Lessons Learned' meetings and create a recommendations report in order to identify successful and unsuccessful project elements
· Develop best practices and tools for project execution and management TRANSITION PLANNING
· Develop and implement relocation plans for large departmental moves.
· Organizes transition Team (IT, Facilities, etc.)
· Establishes department level Point of Contacts
· Develop and maintain transition timeline
· Identify transition tasks, monitor progress (synchronized with construction and outfitting schedules)
· Review/revise facility wide program/process
· Develop a plan for managing change to the new designed space
· Assist in scheduling staff orientation to new location
· Coordinate training for any new IT equipment (i.e. phones, AV equipment, etc.)
· Coordinate telephone deployment which would include communication with teams who manage phone Directory.· Coordinate with Security Team access changes for relocated employees
· Coordinate key control plan with Facilities Team
· Coordinate interior signage
· Coordinate any additional furniture, fixtures, and equipment needs
· Determine equipment and systems new/existing needs
· Develop move guides as well as coordinate communication regarding departments new location
· Serves as a liaison between move relocation service and end users.
· Conduct project 'Lessons Learned' meetings and create a recommendations report in order to identify successful and unsuccessful project elements
The expertise and experiences you’ll need to succeed:
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KNOWLEDGE AND EXPERIENCE STRONGLY PREFERRED:
· Excellent project management skills to manage multiple projects.
· Knowledge of facility design and construction techniques
· Ability to read and interpret construction drawings and contracts
· Excellent verbal, written, and organizational skills
· Self-motivated requiring minimal management
· Strong interpersonal skills with ability to work with and manage multi-faceted teams
· Proficient in Microsoft Word, Excel, Outlook
· Comfortable in making presentations to senior management and customers
KNOWLEDGE AND EXPERIENCE PREFERRED:
· Proficient in Microsoft Project or similar project management program
· Proficient in iOffice or similar space management program.EDUCATION AND EXPERIENCE REQUIRED:
High School Grad or Equiv 5 years exprience
EDUCATION AND EXPERIENCE REQUIRED:· 5 or more years' experience in project management/transition planning.
· 5 or more years' experience in facility planning and space management.EDUCATION AND EXPERIENCE PREFERRED:
· Bachelor's Degree in business, property management, project management, construction or related field.
· Extensive experience in planning design and construction project management
· Extensive experience in managing diverse teams to deliver complex solutions
· Extensive experience in construction process, including all project deliverables
